We adhere to the Data Protection Act 1998.
(a) Personal Information. You may send us or we may ask you for information that identifies or describes you, such as your name, email address, telephone numbers, address, postcode, age, gender , t-shirt size, airline (collectively, the “Personal Information”).
Collection of Personal Information
Certain features of the Website, for example signing up to receive our newsletter, registering to do a challenge, or responding to our survey(s) may require that you provide certain Personal Information.
We also may collect and store Personal Information about you that we receive from other sources, e.g. information you email to us; information we collect through surveys.
(b) Aggregated Information
Even if you do not request a newsletter when you interact with our Website, we may collect certain non-personal information. For example, our servers keep an activity log that tracks all visitors to the Website. The information in the activity log does not identify you individually, but may include (among other data): your IP address, your registered domain or home server, time of access, date of access, web page(s) visited, number of clicks, software crash reports, type of browser used, session identification number, search terms, search results, access times and referring website’s address(es).
(a) In General
(b) Your Submissions
If you fill out a survey we may do expressing interest in volunteering for and/or hosting at a Hosties 4 Heroes challenge/event or an event held by a third party, or if you request to receive our newsletter, we may use your Personal Information to contact you and may share your Personal Information with third parties for purposes of fulfilling your request.
(c) Use of Anonymous Information
We may use anonymous information to help us determine how you use parts of the Website and how we can improve our Website. We may also use anonymous information to provide information in aggregated form to our partners and other third parties about how our users collectively use the Website. We may also use or share anonymous information (or other information, other than Personal Information) in any other manner that we decide is appropriate or necessary.
We may occasionally have third party representatives, agents, affiliates and partners that perform functions on our behalf, such as event registration, Just Giving, Charities we fundraise for, marketing, analytics, etc. These entities may have access to your Personal Information but only as needed to perform their services or where you have permitted us to pass on your Personal Information.
(e) Emergency Situations
We may also use or disclose Personal Information if required to do so by law or in the good-faith belief that such action is necessary to: (a) conform to applicable law or comply with legal process served on us or the Website; (b) protect and defend our rights or property, the Website or our users, and (c) act under emergency circumstances to protect the personal safety of us, our affiliates, agents, or the users of the Website or the public.
The security of your information is of great concern to us. We exercise care in providing secure transmission of your information from your computer to our servers. Personal Information collected by our Website is stored in operating environments that are not open to the public. While we try our best to safeguard your information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure.
We take all reasonable steps to retain your Personal Information only for as long as reasonably necessary. If you no longer want us to store your Information you may request for it be removed from our records. Please see below for details of how to request removal.
You have the right to ask us to provide a copy of the Personal Information we hold about you (for which we may charge a small administration fee and to have Personal Information removed or any inaccurate Personal Information about you corrected.
If you would like your Personal Information to be removed from our records or if your Personal Information requires amending then we will endeavor to correct, update or remove your Personal Information as swiftly as possible. This can be done using the following methods
By emailing us at firstname.lastname@example.org
While we endeavour to make the updates as promptly as possible, communications may be sent using the original details until the changes have been processed.
You may always opt-out of receiving future e-mail messages and newsletters from us or request. To make such a request, you can send us a message at email@example.com or on each marketing communication there will also be an opportunity for you to unsubscribe.